Privacy Policy for Job Candidates

Privacy Policy for Job Candidates

Privacy Policy for “Job Candidates” pursuant to art. 13 et seq. of EU Reg. 2016/679 (“GDPR”)

 

Introduction

The purpose of this Privacy Policy is to illustrate the ways in which Blue BI S.r.l. collects, processes and stores personal data relating to Data Subjects as Job Candidates for employment with the company.

Data Controller

The Data Controller is Blue BI S.r.l., with registered office in Milan, Via Broletto 37, VAT number and Tax Code. 07515870967‬.‬‬‬‬‬‬‬‬‬‬

Blue BI S.r.l. can be contacted:

  • by writing an e-mail to privacy@bluebi.it 
  • by ordinary mail, to the address of the registered office as indicated above.

Categories of data processed

For the pursuit of the purposes indicated, Blue BI S.r.l. will process the following categories of personal data:

  • personal identification and contact details of the Job Candidate (*)
  • personal data relating to work skills and professional qualifications (*)
  • further personal data qualifying the Job Candidate’s skills or job position
  • common or sensitive data shared by the Job Candidate on the basis of consent.

Sources of processed data

The main source of personal data is the Data Subject via the company website.

Other sources include:

  • agencies and/or professionals who carry out the function of personnel search.

Consequences of not submitting your data

The provision of personal data marked with an asterisk (*) is mandatory: without them, it is impossible for Blue BI S.r.l. to carry out the related processing activities, as provided for by the purposes listed below. 

The provision of all other personal data is optional: failing this, Blue BI S.r.l. they may not be able to perform all or part of the processing activities.

Purpose, legal basis and storage time

Purpose

Legal bases

Storage time

(1) Evaluating the possible establishment of an employment or collaboration relationship and arrange an interview

6 (1) (b), for the fulfilment of needs related to pre-contractual activities

Until the end of the Job Candidates’ selection activities, and for a maximum of 12 months thereafter

(2) Assess the Job Candidate’s classification with respect to occupational health and safety legislation

Common data:

6 (1) (c), for compliance with a legal obligation to which the Data Controller is subject

Special data:

9 (2) (b), in order to fulfil the obligations of the Data Controller in the field of labour law and social security and social protection

Until the end of the Job Candidates’ selection activities, and for a maximum of 12 months thereafter, except for medical documentation that will be deleted at the end of the selection 

 

(3) Assess the correct classification of the Job Candidate, including through the acquisition of additional information provided voluntarily by the same

Common data:
6 (1) (b), for the fulfilment of needs related to pre-contractual activities

Special data:

9 (2) (e), on the basis of personal data manifestly disclosed by the Data Subject

Until the end of the Job Candidates’ selection activities, and for a maximum of 12 months thereafter

 

(4) Analysis of Data Subject data from curriculum vitae or collected by other means

6 (1) (f), for the pursuit of the legitimate interest of the Data Controller consisting in proposing to the Job Candidate positions suitable for his or her skills and knowledge 

Until the end of the Job Candidates’ selection activities, and in any case without prejudice to the opposition to the processing expressed by the Job Candidate

 

(5) Retention of the CV beyond the deadline of the selection

6 (1) (a), on the basis of the consent given by the Job Candidate

For 2 years from the end of the selection

Categories of subjects who may process personal data

Within the limits of the obligations, tasks and purposes indicated above, personal data will be processed exclusively by personnel (employees and/or external collaborators) of Blue BI S.r.l., as well as by third parties appointed as Data Processors pursuant to Article 28 of the GDPR. The list of Data Processors can be requested from Blue BI S.r.l. by writing to the references indicated above.

Scope of communication and dissemination of personal data

Personal data may only be disseminated with the express consent given by the Data Subject. Blue BI S.r.l. it may also communicate personal data to third parties (independent data controllers), in order to comply with legal obligations, including: public and private bodies, including following inspections or audits; subjects who can access the data by law; subjects who collaborate with the Data Controller.

International transfers

In relation to the technological tools used by Blue BI S.r.l. and/or its Data Processors, personal data may be transferred outside the European Economic Area (“EEA“): in such cases Blue BI S.r.l. guarantees that the transfer will only take place to countries (i) considered adequate by the European Commission, (ii) that have entered into Standard Contractual Clauses or (iii) that have entered into other mechanisms for eligibility for transfer outside the EEA.

You can always contact Blue BI S.r.l. to the references indicated for more information on the transfer of your personal data outside the EEA.

Rights of the Data Subject

The Data Subject may exercise the rights provided for by the GDPR, and in particular the right to:

  • access to their personal data, as well as to obtain its rectification or deletion
  • obtain the limitation of processing concerning them
  • object to the processing, in the event that Blue BI S.r.l. exercises its legitimate interest
  • obtain data portability, where provided
  • revoke consent, where applicable: the revocation does not affect the lawfulness of the processing already carried out and based on the consent previously given
  • lodge a complaint with the supervisory authority: for Italy, with the Italian Data Protection Authority (www.gpdp.it).

The exercise of the rights referred to above can be done by sending a request to the Data Controller’s references indicated above.